Contents

Administrative Information
Technical Documents
General Documents
Work Package & Other Information

In TDOC, not only do documents have references, but also all the background administrative information necessary to enable efficient document control.

The following table identifies the size of the references available:

Item | No of Characters | Notes For each entity, there are many other pieces of information held.
Reference | Title
Administrative Information
Category | 1 | 15 | The reference codes for each category are generally hidden, but can be used for specialist formatting within reports.
Names | 8 | 80 | Each person must have a reference.
Jobs | 8 | 80 | Each job must have a reference.
[25] |  | A job may be allocated to a project, and thus an additional 25 characters are available as reference.
[25] |  | A person may be allocated to a job, and that persons reference for the job may be recorded.
Project | 25 | 80 | Each project must have a reference. This reference is available to a job which is attached to it (see Jobs above).
Groups | 8 | 80 | Each group must have a reference, and must be allocated a Group Type. Within the parameters, one Group Type must be nominated as "Work Package".
Subjects | 8 | 80 | Each subject must have a reference.
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Technical Documents | ALL Documents belong to a Job.
Own Documents | 8 | 80 | Each document must have a reference.
[40] | In addition it may have a "Project Document No" when it is linked to a Project.
Others Documents | 15 | 80 | Each document must have a reference. The document is also registered against the originator who must be on the Names Register.
[40] | In addition it may have a "Project Document No" when it is linked to a Project.
Revisions | 3 | 80 | Initial Documents do not need to have a revision. The word "Nul" is used to show this.
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General Documents | ALL Documents belong to a Job, and relate to a Subject.
Outgoing [Own] | 8 | 80 | The reference is allocated automatically, subject to the rules in the parameters.
[25] | The senders reference may be required or optional as set in the parameters.
Incoming [Others] | 8 | 80 | A unique system reference is allocated automatically, subject to the rules in the parameters.
[25] | The senders reference may be required or optional as set in the parameters.
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Other Information | Every item of information is uniquely referenced, usually related to a Job.
Generated Documents & Reports | Every item is uniquely referenced, and under 40 characters in length to ensure compatibility for generation in PDF format.
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