| Overview |
The keyword management
mechanism is a powerful tool for enabling the selection of documents.
Four operations can be carried out:
- Define and Add a keyword
- Delete a keyword (and its associated links)
- Create keywords for occurring words within document contents and
or title, etc based on three criteria - word type, length, and
soundalike
- Create links based for the selected keyword on
- its occurrence within the document contents and or title, etc
- the occurrence of one, two or three words within the document
contents and or title, etc
The latter method is particularly useful because it overcomes
problems with spelling, and abbreviation of words. Once the possible
links have been located, the required ones may be selected and saved
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to Contents |
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Management
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Allocation
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Keywords may be
allocated when editing or viewing a document or record.
Also the list of words over 5 characters long included in the content
or title etc of the document may be viewed and selectively added to the
dictionary at the same time.
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Search
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The Keyword Search
is a powerful mechanism for locating just a few documents which meet
complex criteria. The search mechanism is built up by selecting Keywords
and "AND", "OR", or "AND_NOT" actions
which operate on the subsequent words. The definition can be adjusted
and reused.
Because the search is being conducted on verified words and validated
links, the results are hugely faster, and much more reliable than the
classic EDM "Document Word Search".
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Results
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Once a search has been
executed the results are displayed, and may be exported to a text file
for use in preparing, for example, a contract claim. |
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